Sales Administrator

The purpose of this position is to be a critical part of the team and serve as a point of contact for customers with queries about products, orders and deliveries, as well as provide support to sales and marketing. Must be goal-oriented and have a deep knowledge of customer service best practices. Additionally, this high-energy candidate will have the ability to proactively perform job duties, be able to assist the team with various duties, as needed, and have exceptional organizational skills.

Position Responsibilities

  • Process orders via email or phone, and update CRM and ERP systems
  • Ensure all incoming correspondence with regards to open orders, which includes e-mail, faxes or mailed copies of customer purchase orders and/or order changes are processed and confirmed in a timely manner to assure order is processed and shipped correctly
  • Check data accuracy on orders and invoices
  • Contact customers to obtain missing information or answer queries
  • Maintain departmental filing of open and shipped orders
  • Support the sales and marketing team as needed
  • Interface between operations, sales, and customers for an exceptional customer experience
  • Liaise with the Logistics/Operations department to ensure timely deliveries
  • Communicate efficiently with sales, client services, and operations to resolve any issues with delays in processing orders or with the shipment of orders
  • Work in a team environment with minimal supervision and promote positive customer relations
  • Track customer’s promised delivery date and help sales and operations teams to achieve on-time delivery – advise customers of late order notification, when applicable
  • Maintain and update sales and customer records
  • Generate quotes for sales staff
  • Communicate important feedback from customers internally
  • Develop monthly sales reports, as needed, by commercial leadership
  • Various administrative tasks for sales/business development
  • Highly responsive and thrive in a fast-paced environment

Position Requirements and Experience

The desired candidate will have:

  • Proven work experience as a Sales Administrator, Sales support agent, or similar
  • Hands-on experience with CRM software (esp. Salesforce.com) and MS Office
  • Excellent organizational and multitasking skills
  • A team player with a high level of dedication
  • Ability to work under strict deadlines
  • Ability to take on new tasks to completion with minimal direct guidance

Preferred:

  • Bachelor’s degree (B.S./B.A.) from a four-year college or university in Business, Chemistry, Biology or Biochemistry preferred, with 1 to 3 years of industry experience
  • Pluses include biotech sales administration and contracts experience, Salesforce.com and Netsuite experience, and order entry experience

Corporate Overview

Argonaut Manufacturing Services Inc. is a contract manufacturing organization (CMO) headquartered in Carlsbad, CA. The company is dedicated to serving highly innovative companies in the biopharmaceutical and molecular diagnostics industries. Argonaut is a full service, cost-effective partner, providing complete solutions in the areas of formulation, filling and final kitting of reagents and consumables. Argonaut provides the quality and regulatory expertise to assure the highest in quality manufacturing and supply chain excellence.

Argonaut Manufacturing Services, Inc. is proud to be an equal opportunity employer committed to providing employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age or disability, or any other class protected by Federal, State or local laws. Argonaut complies with all employment eligibility verification requirements of the Immigration and Nationality Act and all must have the authorization to work in the US.

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